1. The latest edition of Robert’s Rules of Order will be the basis for parliamentary procedure.
2. The Bar of the Conference shall be the physical confines of the actual meeting room the Annual Conference meets in. Delegates and guests are invited to sit together to build a spirit of fellowship and cooperation. The Secretary of the Annual Conference will review and certify all delegates’ credentials and report same to the Annual Conference. The Secretary may appoint assistants in remote sites to review and certify all delegates’ credentials. The Secretary will report to the Chair of the Annual Conference that all delegates have registered. When actual voting is required, the Chair will ask guests who are not registered delegates, but sitting within the Bar, to please refrain from voting.
3. An agenda will be adopted as a guide to annual conference sittings. This agenda and all other related documents, read ahead packages, reports and ballots will be placed online in TRC website or sent to each church via electronic mail. Paper copies of the agenda will be made available at Annual Conference.
4. The Secretary of the Annual Conference will take roll by inspection and/or sign-in sheet.
5. Honorary seats in the Annual Conference are automatically granted to the following persons when they are not already voting members: TRC conference ministerial candidates, supply pastors, local church ministry staff, pastors and lay representatives from conference-organized church plants and fellowships, chairs of conference committees, members of the TRC Board, visiting missionaries, visiting personnel representing Free Methodist and other evangelical ministries, and the Secretary of the Annual Conference.
6. Assistant Secretaries will be appointed by the Secretary.
7. Voting will be conducted via online ballot. Each ballot will be identified with the voter’s name, church and delegate status. To allow for the maximum exposure and voting participation, the initial voting window will be no less than five days long. Any subsequent / additional voting windows will be no less than two days long. The Conference Director of Operations and Conference Secretary will review and tally the vote count and report the results to the Conference Superintendent, who will, in turn, report the results to the Annual Conference. The person(s) and/or motion(s) receiving a simple majority of the vote will determine the outcome of the vote. With respect to General Conference delegates, an elected lay and/or clergy delegate(s) must achieve more than 50% of the total votes cast in order to be elected. General Conference Delegates and Reserve General Conference Delegates will be elected by majority vote on separate electronic ballots. In lieu of nominations from the floor and the required provision of submitting more nominees than the number to be elected, Annual Conference delegates may submit names for consideration with a less-than one page rationale to the Conference Nominating Committee no later than 60 days prior to Annual Conference.
8. Correspondence received by the Secretary of the Annual Conference will be referred to the proper person, board or committee unless it has specific relevance to the annual conference session.
9. All motions should be provided in writing to the conference secretary. Motion makers may have no more than three minutes to present the motion and address its rationale. Debate following any motion on the floor will be limited to three minutes per speaker alternating between those speaking in favor and those speaking against the motion.
10. All visiting speakers shall have a maximum of four minutes for their presentation unless coordinated in advance with the Conference Superintendent or Director of Operations.
11. The Board will be authorized to transact any business overlooked by the Annual Conference, fill all vacancies on boards and committees, and act as the Executive Committee of the conference as authorized in the latest edition of the Book of Discipline.
12. The minutes of the Annual Conference will be referred to the Board of Directors for review and approval.
13. Permission to speak will be requested by the raised hand and acknowledged by the Chairman. All speakers will stand when addressing the chair and the conference.
14. A Superintendent’s Nominating Committee, when required, will be formed in accordance with the paragraph A/581 of the Book of Discipline, in the last year of the Superintendent’s term.
15. The Superintendent is an ex-officio member of all boards and committees except the Superintendent’s Nominating Committee.
16. The time and place of the next Annual Conference and the approval of the forthcoming year’s annual budget shall be referred to the Board for consideration at their fall meeting.
17. When the conference adjourns, it will adjourn to meet at the call of the Chair.
2. The Bar of the Conference shall be the physical confines of the actual meeting room the Annual Conference meets in. Delegates and guests are invited to sit together to build a spirit of fellowship and cooperation. The Secretary of the Annual Conference will review and certify all delegates’ credentials and report same to the Annual Conference. The Secretary may appoint assistants in remote sites to review and certify all delegates’ credentials. The Secretary will report to the Chair of the Annual Conference that all delegates have registered. When actual voting is required, the Chair will ask guests who are not registered delegates, but sitting within the Bar, to please refrain from voting.
3. An agenda will be adopted as a guide to annual conference sittings. This agenda and all other related documents, read ahead packages, reports and ballots will be placed online in TRC website or sent to each church via electronic mail. Paper copies of the agenda will be made available at Annual Conference.
4. The Secretary of the Annual Conference will take roll by inspection and/or sign-in sheet.
5. Honorary seats in the Annual Conference are automatically granted to the following persons when they are not already voting members: TRC conference ministerial candidates, supply pastors, local church ministry staff, pastors and lay representatives from conference-organized church plants and fellowships, chairs of conference committees, members of the TRC Board, visiting missionaries, visiting personnel representing Free Methodist and other evangelical ministries, and the Secretary of the Annual Conference.
6. Assistant Secretaries will be appointed by the Secretary.
7. Voting will be conducted via online ballot. Each ballot will be identified with the voter’s name, church and delegate status. To allow for the maximum exposure and voting participation, the initial voting window will be no less than five days long. Any subsequent / additional voting windows will be no less than two days long. The Conference Director of Operations and Conference Secretary will review and tally the vote count and report the results to the Conference Superintendent, who will, in turn, report the results to the Annual Conference. The person(s) and/or motion(s) receiving a simple majority of the vote will determine the outcome of the vote. With respect to General Conference delegates, an elected lay and/or clergy delegate(s) must achieve more than 50% of the total votes cast in order to be elected. General Conference Delegates and Reserve General Conference Delegates will be elected by majority vote on separate electronic ballots. In lieu of nominations from the floor and the required provision of submitting more nominees than the number to be elected, Annual Conference delegates may submit names for consideration with a less-than one page rationale to the Conference Nominating Committee no later than 60 days prior to Annual Conference.
8. Correspondence received by the Secretary of the Annual Conference will be referred to the proper person, board or committee unless it has specific relevance to the annual conference session.
9. All motions should be provided in writing to the conference secretary. Motion makers may have no more than three minutes to present the motion and address its rationale. Debate following any motion on the floor will be limited to three minutes per speaker alternating between those speaking in favor and those speaking against the motion.
10. All visiting speakers shall have a maximum of four minutes for their presentation unless coordinated in advance with the Conference Superintendent or Director of Operations.
11. The Board will be authorized to transact any business overlooked by the Annual Conference, fill all vacancies on boards and committees, and act as the Executive Committee of the conference as authorized in the latest edition of the Book of Discipline.
12. The minutes of the Annual Conference will be referred to the Board of Directors for review and approval.
13. Permission to speak will be requested by the raised hand and acknowledged by the Chairman. All speakers will stand when addressing the chair and the conference.
14. A Superintendent’s Nominating Committee, when required, will be formed in accordance with the paragraph A/581 of the Book of Discipline, in the last year of the Superintendent’s term.
15. The Superintendent is an ex-officio member of all boards and committees except the Superintendent’s Nominating Committee.
16. The time and place of the next Annual Conference and the approval of the forthcoming year’s annual budget shall be referred to the Board for consideration at their fall meeting.
17. When the conference adjourns, it will adjourn to meet at the call of the Chair.